Join Our Team

Are you highly organized, personable, and passionate about creating exceptional experiences for clients and colleagues? We're looking for an Administrative Assistant who thrives in a fast-paced environment and enjoys being at the center of a dynamic and growing organization.

In this role, you'll be more than an administrator. You'll be a trusted team member who helps keep our office running smoothly, supports meaningful client interactions, and contributes to a positive workplace culture. If you're someone who takes initiative, enjoys solving problems, and is looking for an opportunity to grow professionally, we'd love to hear from you.

What You'll Do

As our Administrative Assistant, you'll play a key role in supporting daily office operations and ensuring an outstanding experience for clients, visitors, and team members.

Responsibilities Include:

· Serve as the first point of contact for clients, visitors, and business partners by phone, email, and in person

· Provide exceptional customer service and respond to inquiries in a professional and timely manner

· Coordinate office operations, including mail handling, supplies, and facility-related needs

· Organize and prepare meeting spaces, company events, and team activities

· Assist with document preparation, correspondence, and other clerical duties

· Support various departments and leadership team members with special projects and administrative needs

· Help maintain an organized, welcoming, and professional office environment

What We're Looking For

We're seeking a motivated professional who enjoys helping others and takes pride in delivering high-quality work.

Qualifications:

· Strong organizational and time management skills with exceptional attention to detail

· Excellent verbal and written communication abilities

· Familiar with Microsoft Office applications, including Word, Excel, Outlook, and Teams

· Friendly, professional demeanor with a customer-focused mindset

· Ability to multitask, prioritize competing responsibilities, and work independently

· Previous administrative, office support, or customer service experience preferred

· Experience with CRM systems or scheduling software is a plus

· A positive attitude and a desire to learn, develop, and grow with our organization

Why Join Us?

· Flexible part-time schedule, 25 hours per week

· Supportive, collaborative team environment

· Opportunity to make a meaningful impact every day

· Exposure to a variety of business functions and professional development opportunities

· A company culture that values teamwork, professionalism, and personal growth

Baystate Financial

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Administrative Assistant