ABOUT DAKIN FARM

Dakin Farm is a family-owned Vermont specialty food business with a deep commitment to tradition, quality, and our team. We produce and sell world-class smoked meats, cheeses, and Vermont specialty foods through our retail locations, direct-to-consumer catalog, and e-commerce channels. We’re a seasonal, fast-paced business where everyone’s work matters - and this role sits at the heart of keeping our financial and people operations running smoothly.

POSITION SUMMARY

The Accounting & HR Coordinator is a key operational role responsible for the full scope of day-to-day accounting functions alongside core HR and payroll responsibilities. This is not a traditional bookkeeping role - the right candidate will be comfortable owning financial recordkeeping, processing weekly payroll, supporting benefits administration, and assisting with seasonal hiring, all within a close-knit team environment. Experience with Sage 100 and an understanding of retail and direct-to-consumer business models is a strong advantage.

KEY RESPONSIBILITIES

Accounting & Finance

Maintain accurate financial records and perform daily data entry
Manage accounts payable and receivable, including vendor invoices and customer payments
Reconcile bank statements and credit card accounts monthly
Prepare monthly financial reports and assist with budget tracking
Assist with inventory management reconciliation across retail, catalog, and online channels
Support the annual audit process and liaise with external auditors

Payroll

Process weekly payroll accurately and on time for all employees
Maintain payroll records and ensure compliance with federal and Vermont state requirements
Manage payroll adjustments, garnishments, and year-end W-2 processing

HR Administration

Administer employee benefits programs, including health insurance and retirement accounts
Support seasonal hiring cycles — from job postings through onboarding
Maintain employee records and ensure HR documentation is current and compliant
Serve as a point of contact for employee questions related to pay, benefits, and HR policies

QUALIFICATIONS

Required

4-5 years of experience in accounting, bookkeeping, or a combined accounting/HR role
Hands-on experience processing payroll (weekly payroll experience strongly preferred)
Experience using ADP payroll and human resources software is required
Must be proficient in Microsoft Excel
Experience with Vermont sales tax filing and compliance is required.
Proficiency with accounting software - experience with Sage 100 is a significant plus
Strong attention to detail and commitment to accuracy in financial recordkeeping
Ability to manage multiple priorities in a seasonal, fast-paced environment
Discretion and professionalism when handling confidential employee and financial information

Preferred

Experience in a retail, e-commerce, or direct-to-consumer business
Familiarity with Vermont employment regulations and payroll compliance
Prior exposure to benefits administration, including retirement plan coordination
Experience supporting or participating in an annual financial audit

WHAT SUCCESS LOOKS LIKE

Financial records are accurate, current, and audit-ready at all times
Payroll is processed on time every week with zero errors
Employees have a reliable, responsive point of contact for pay and benefits questions
Seasonal hiring is organized and onboarding runs smoothly each year
The President and leadership team can trust the numbers and focus on running the business

BENEFITS & PERKS

Competitive salary commensurate with experience
Retirement planning: 401K with 100% company match on the first 4% of compensation
Health Insurance
Employee discount on Dakin Farm products
Flexible schedule
Paid Time Off + Paid Holidays
Collaborative, family-owned work environment with a team that takes real pride in what they make

Dakin Farm is an equal opportunity employer.

Pay: $70,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Employee discount
Flexible schedule
Health insurance
Paid sick time
Paid time off

Work Location: In person

Dakin Farm

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