Full time, on-site role in Johnson, VT ($18 - $24/hr)

Jenna’s Promise is seeking a highly organized, detail-oriented, and adaptable Executive Assistant to support the day-to-day functioning of our leadership team and organization. This role is essential in ensuring smooth administrative operations, effective communication, and coordination across programs, staff, and partners.

The ideal candidate thrives in a fast-paced, mission-driven environment, is proactive, and can manage multiple priorities while maintaining strong systems and organization. This position works closely with leadership and staff to support internal operations, reporting, logistics, and overall organizational effectiveness.

KEY RESPONSBILITIES

Office & Administrative Operations

Serve as the first point of contact by answering phones and managing general inquiries
Schedule meetings and coordinate calendars for staff and leadership
Prepare and maintain documents, reports, and materials for leadership and board use

Data Management & Reporting

Support grant reporting by gathering and organizing required information
Maintain tracking systems for program, residential, and operational data

Facilities & Logistics Coordination

Manage Jenna’s House rental calendar, including scheduling, setup, and coordination
Assist with coordination of organizational spaces and logistics
Support planning and coordination for facilities-related projects as needed

Technology & Systems Support

Coordinate IT-related needs, including new employee and resident setup
Assist in maintaining and updating internal systems and platforms
Support website updates and digital tools as needed

Program & Staff Support

Assist staff with administrative and coordination needs across departments
Help maintain and organize internal policies, procedures, and documentation
Assist with onboarding and HR-related administrative tasks

Fundraising & External Support (Support Role)

Assist with fundraising events, campaigns, and donor follow-up
Help maintain donor records and basic database updates

QUALIFICATIONS

Highly organized and detail-oriented
Strong communicator who enjoys working with people
Able to manage competing priorities and follow through on commitments
Comfortable learning and using new technology systems
Committed to supporting a mission-driven organization
Professional, dependable, and adaptable

Jenna's Promise

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