Our client, in Essex, VTis seeking a site events & facilities coordinator specialist to join their team. The Site Events & Facilities Coordination Specialist is responsible for planning, coordinating, and executing meeting room setups, catering logistics, site events, and business support center (BSC) operations.

This role serves as the primary liaison between event requestors, facilities teams, custodial services, and catering providers to ensure a professional, organized, and seamless experience for all site meetings and events.

Job Description: Site Events & Facilities Coordination Specialist

Position Summary

The Site Events & Facilities Coordination Specialist is responsible for planning, coordinating, and executing meeting room setups, catering logistics, site events, and business support center (BSC) operations. This role serves as the primary liaison between event requestors, facilities teams, custodial services, and catering providers to ensure a professional, organized, and seamless experience for all site meetings and events.
Key Responsibilities

Meeting & Conference Room Coordination
Review daily calendars for the Global Center, Presentation Center, and The Junction.
Contact room requestors to confirm room setup requirements and event needs.
Maintain and update the Site Operations Setup Calendar with all setup requirements.
Communicate setup requests and changes to Janitronics and other support teams as required.
Verify rooms are configured according to customer requirements prior to event start times.
Distribute the Weekly Setup Schedule every Friday.
Communicate schedule updates, changes, and special requests throughout the week.

Catering Coordination
Monitor catering schedules and requirements for meetings and events.
Receive and review weekly catering schedules from Whitson's.
Coordinate catering logistics and verify orders are delivered as requested.
Communicate waste, recycling, and post-event cleanup requirements to Jani Tronics.

Event Planning & Execution
Support site-wide events, including Town Halls, Global Casts, employee meetings, and special functions.
Complete event readiness checklists to ensure venues are fully prepared.
Coordinate room layouts, seating, signage, easels, registration tables, and other event support materials.
Verify catering services, audiovisual needs, and room setups prior to event start.
Collaborate with employees, departments, and vendors to support special event requirements.
Provide on-site event support and troubleshooting as needed.
Business Support Center (BSC) Management
Manage Business Support Center inventory, supplies, and equipment.
Maintain an organized and efficient workspace.
Track supply usage and coordinate replenishment as necessary.
Ensure event support materials and resources are properly stored and readily available.

Qualifications
Strong organizational and multitasking skills.
Excellent communication and customer service abilities.
Experience coordinating meetings, events, or facilities operations preferred.
Ability to manage competing priorities and adapt to changing schedules.
Proficiency with Microsoft Outlook, calendaring systems, and standard office software.
Attention to detail and commitment to providing a high-quality customer experience.

Key Competencies
Event Coordination
Customer Service
Scheduling & Calendar Management
Vendor Coordination
Communication & Collaboration
Inventory Management
Problem Solving
Attention to Detail
Experience/Willingness to use AI

This role plays a critical part in ensuring meetings, events, and common spaces across the site are professionally managed, well-organized, and ready to support employee, customer, and leadership activities.

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells

Manpower is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

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Site Events & Facilities Coordinator