Job Summary:

The Staff Accountant/Accounts Receivable Administrator is responsible for supporting the daily financial operations of the school by maintaining accurate accounting records, processing and recording financial transactions, assisting with reporting and reconciliations, ensuring compliance with school policies and accounting standards, managing incoming payments, maintaining up-to-date customer account balances, and responding to families regarding student balances. This role supports budgeting, audits, and accounts receivable functions to help maintain the financial health of the school.

Please note that this is a year round in person position

Key Responsibilities: Staff Accountant

Financial Management & Accounting

Oversee all accounting operations including general ledger, accounts payable, accounts receivable, payroll, and cash management
Prepare monthly, quarterly, and annual financial statements and reports
Maintain accurate financial records in accordance with GAAP and applicable education finance regulations
Monitor cash flow and manage banking relationships
Reconcile bank accounts and balance sheet accounts regularly
Coordinate year-end closing and audit preparation activities

Budgeting & Financial Planning

Assist in the preparation and management of the annual operating budget
Monitor departmental budgets and provide variance analysis
Support long-range financial planning and forecasting
Provide financial recommendations to school leadership and board members

Compliance & Internal Controls

Ensure compliance with federal, state, and local financial regulations
Maintain strong internal controls to safeguard school assets
Oversee tax filings, grant reporting, and regulatory submissions
Coordinate external audits and implement audit recommendations

Leadership & Administration

Develop and improve accounting procedures and financial systems
Collaborate with administrators, department heads, and HR on financial matters
Present financial reports to leadership, finance committees, or school boards

Key Responsibilities: Accounts Receivable

Generate and issue invoices to customers in a timely manner
Monitor customer accounts for delayed payments and follow up on outstanding balances
Process incoming payments (cash, checks, bank transfers, etc.)
Reconcile accounts receivable ledger to ensure all payments are accounted for
Investigate and resolve billing discrepancies or disputes
Maintain accurate financial records and documentation
Prepare regular reports on receivables, aging, and collections status
Collaborate with sales and customer service teams to resolve payment issues
Assist with month-end closing activities related to receivables
Ensure compliance with company policies and accounting standards
Create and maintain enrollment spreadsheet, including tracking financial aid, obtaining signed athletic grants, and applying outside athletic grants to family accounts

Qualifications

Bachelor’s degree in Accounting, Finance, or related field required
Minimum 3 years of accounting or financial management experience
Experience in educational institutions, nonprofit organizations, or public sector accounting preferred
Strong knowledge of GAAP, budgeting, financial reporting
Proven experience in accounts receivable or a similar accounting role
Proficiency in accounting software (Quickbooks, MS Excel, and Google Sheets)
Excellent attention to detail and accuracy
Strong communication
Ability to manage multiple tasks and meet deadlines
Strong analytical and problem-solving abilities
High level of integrity and confidentiality
Excellent organizational skills

Pay: From $75,000.00 per year

Benefits:

403(b)
Dental insurance
Health insurance
Paid sick time
Paid time off
Vision insurance

Experience:

Accounting: 3 years (Required)

Work Location: In person

Stratton Mountain School

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Staff Accountant/Accounts Receivable Administrator