JOB POSTING

Town Administrator Assistant

Department: Administration

Reports to: Town Administrator

Job Type: Part-time (24–32 hrs/week)

Hourly Range: $24.00–$27.00/hr

FLSA Status: Non-Exempt

Benefits: Eligible

Application Deadline: July 30, 2026

About the Town of Charlotte

The Town of Charlotte is a vibrant rural community of approximately 3,800 residents located in Chittenden County, Vermont, on the eastern shore of Lake Champlain. Incorporated in 1762, Charlotte is known for its agricultural heritage, natural beauty, and engaged civic community. The Town is governed by a five-member Selectboard and staffed by a small, dedicated team committed to high-quality municipal services.

Position Overview

The Town of Charlotte is seeking a motivated and versatile professional to serve as Town Administrator Assistant. Working under the direction of the Town Administrator, this part-time position performs a broad range of administrative, planning, and technical work in support of Town government operations. The successful candidate will act as a liaison between Town officials, staff, and the public, and will play an active role in grant administration, records management, budget support, and special projects.

Key Responsibilities

• Support the Town Administrator with day-to-day management, planning, and town-wide projects; serve as Acting Town Administrator when designated.

• Assist in preparing Select Board meeting agendas and materials; provide staff support to boards, commissions, and committees.

• Research and manage grant opportunities; monitor compliance, reporting schedules, and disbursements.

• Assist with annual budget preparation, Capital Improvement Plan monitoring, and financial reporting.

• Oversee records management and compliance with Vermont’s Public Records Act and VSARA retention schedules.

• Manage Town website content and assist with preparation of the Annual Report and Town Meeting warning.

• Support emergency management preparedness and planning.

• Respond to citizen inquiries and coordinate with municipal, county, state, and federal agencies.

• Assist with procurement, RFP preparation, and contract administration.

Minimum Qualifications

• Bachelor’s degree in public administration, business administration, human resources, or a related field (master’s degree or municipal certification preferred); OR

• Three to five years of relevant administrative experience, preferably in municipal government or human resources, or an equivalent combination of education and experience.

• Strong knowledge of Vermont statutes, municipal government, personnel management, public finance, and public ethics.

• Excellent written and oral communication, organizational, and customer service skills.

• Proficiency with office software, spreadsheets, databases, and document management systems.

• Knowledge of grant management practices and familiarity with Vermont’s Public Records Act and Open Meeting Law.

• Valid Vermont driver’s license or ability to obtain one.

Schedule & Compensation

This is a part-time position of 24 to 32 hours per week. The anticipated schedule is Monday through Thursday, 8:00 AM to 4:00 PM, with a paid 30-minute lunch. Evening meetings and occasional emergency response may be required. The hourly range is $24.00–$27.00, commensurate with experience. Benefits eligible.

How to Apply

Interested candidates should submit a letter of interest, resume, and three professional references via email to:

Town Administrator

Town of Charlotte

townadmin@townofcharlotte.com

Applications must be received by 4:00 PM on July 30, 2026. The position will remain open until filled.

The Town of Charlotte is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status. • charlottevt.org

Town of Charlotte, Vermont

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Town Administrator Assistant