Job Title: HR Administrative Assistant

Reports To: HR Manager

Location: Woodstock

FLSA Status: Non Exempt

Type: Part-Time (24 to 29 hours)

Position Summary:

The HR Administrative Assistant provides administrative support to the Human Resources department and assists with a variety of HR functions, including recruitment, onboarding, employee records, benefits administration, payroll support, training coordination, and employee communications. This role helps ensure accurate recordkeeping, timely processing of HR transactions, and a positive employee experience. The position works closely with the HR Manager to support day-to-day HR operations while maintaining confidentiality and professionalism.

Key Responsibilities

Recruitment & Onboarding Support

Assist with posting job openings and monitoring applicant flow.
Schedule interviews and coordinate candidate communications.
Prepare onboarding paperwork and assist with new hire orientation.
Conduct employment verifications, reference checks, and background checks as directed.
Maintain recruitment files and job descriptions.

Payroll & Timekeeping Support

Assist with payroll preparation and data entry.
Review timesheets for completeness and notify managers of discrepancies.
Track PTO balances and leave requests.
Maintain payroll-related records and documentation.

Benefits & Employee Support

Assist employees with benefit enrollment forms and general benefit inquiries.
Process benefit changes and maintain benefit records.
Support annual open enrollment activities and employee communications.
Coordinate COBRA notifications and maintain related documentation.
Assist with employee wellness and engagement initiatives.

HR Records & Administration

Maintain employee personnel files and HRIS records.
Prepare employment letters, forms, and routine HR correspondence.
Process employee status changes, including new hires, transfers, and terminations.
Assist with training records and compliance documentation.
Maintain confidentiality of employee information.

Compliance & Reporting Support

Assist with required HR reporting and recordkeeping.
Maintain OSHA and Workers' Compensation tracking logs.
Support ACA, EEO, and other employment-related reporting requirements.
Assist with annual notices and compliance communications.
Help maintain audit-ready HR records.

HR Projects & Administrative Support

Assist with employee recognition, engagement, and training programs.
Coordinate meetings, training sessions, and HR events.
Prepare reports, spreadsheets, and presentations as requested.
Provide administrative support to the HR Manager.
Participate in special projects and other duties as assigned.

Qualifications

Associate degree in Human Resources, Business Administration, or related field preferred.
1-3 years of administrative, HR, payroll, or office support experience preferred.
Experience with HRIS, payroll, or timekeeping systems preferred.
Strong organizational and customer service skills.
Proficiency in Microsoft Office and computer systems.
Ability to handle confidential information with discretion.
Strong attention to detail and ability to manage multiple tasks.

Five Roles:

1. Support Recruitment & Onboarding – Assist with hiring, onboarding, and new hire paperwork to ensure a positive employee experience.

2. Maintain Accurate HR Records – Keep employee files, HRIS data, payroll records, and documentation organized and up to date.

3. Provide Employee & Benefits Support – Serve as a resource for routine employee questions, benefits administration, and HR processes.

4. Assist with Compliance & Documentation – Support compliance efforts through accurate recordkeeping, reporting, and required employment documentation.

5. Support HR Operations & Projects – Provide administrative support to the HR Manager and assist with HR programs, communications, and special projects.

Woodstock Farmers' Market

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