Sales & Accounting Assistant

Vermont Custom Handrails & Metalwork LLC • Full-time • Remote (Hyde Park, VT, US) • $24 - $28 / hour • 4d ago

Job Overview
Vermont Custom Handrails & Metalwork is hiring a full time Sales & Accounting Assistant in Hyde Park, VT.

VCH is a small but growing company in the construction industry. Our niche in new and existing construction stairs, stair railings, stair and floor renovations and decks. Check out our website for more information about our company: https://vthandrailsandmetal.com/

This position will support primarily sales and some basic accounting functions.

A big part of this position will be assisting in optimizing our Sales process within our project management software, Contractor Foreman. We are not currently using all the functionality the system provides, so we are looking for someone with sales experience that has a technical aptitude and the ability to learn systems and optimize utilization. This will be in conjunction with our accounting software, Quickbooks, as the systems have the ability to sync. The position will also provide Accounting support, primarily managing Projects and job-cost tracking within Quickbooks and Contractor Foreman. This position has lots of room for growth into a leadership role for the right person.

The Sales & Accounting Assistant will be hourly, non-exempt 32-40 hours per week and will work closely with our General Manager and Accounting Manager. We are open to this position being a hybrid remote position once the training period is over.

Responsibilities:

Sales (20-30 hours/week):

First point of contact for new leads: initial email response, requesting additional information, gaining clarity on project requirements, scheduling in person meetings if applicable
Optimize/manage Lead intake process in our project management software (Contractor Foreman)
Tracking information re: project requirements in Contractor Foreman
Working with General Manager to create Estimates
Determine pricing, project details and project timeline
Create basic project concepts via Gimp (or other drawing tool)
Work with shop manager to manage Project records, Change Orders, etc within Contractor Foreman

Accounting (8-10 hours per week):

Manage customer and project database
Send invoices and reminders
Categorize transactions
Record Project details for specific transactions to relate to projects
End of Month reconciliation and reporting
Manage and optimize sync between Quickbooks & Contractor Foreman
Manage and optimize Cost Codes and Cost Items Database in Quickbooks & Contractor Foreman
File receipts

Requirements:

1-2+ years experience with Sales (construction preferred)
1-2+ years experience with Project Based Accounting a plus, but not required
Experience with Quickbooks Online
Experience managing customer relationships and challenging conversations with customers.
Technical aptitude and proven ability to learn and utilize project management softwares.
Adaptability, resilience and persistence through challenges.
Positive Mental Attitude at all times, no matter the circumstances.
Strong sense of urgency
Ability to work alone without supervision after pre predetermined amount of time.
Exceptional communication and problem solving skills.
High level of enthusiasm and growth oriented mindset.