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Fulfills the mission of Norwich University by serving as the principal
administrator for cadet personnel systems, data management, and records.
Responsible for the management and integrity of all non-academic cadet
records, including training and personnel documentation. Ensures cadet
administrative processes, duty assignments, housing, promotions,
evaluations, awards, and recordkeeping are executed accurately, on time,
and consistently.
**Essential Functions**
- Cadet Records & Systems Management
- Responsible for the management and maintenance of all
non-academic cadet records, including training records.
- Administers data entry and quality control of cadet directory
information in Banner/Ellucian SaaS
- Responsible cadet roster uploads for class registration for the
Corps of Cadets non-credit courses
- Maintains accurate records of cadet rank, job and room
assignments, and personnel actions.
- Ensures compliance with institutional policies related to
recordkeeping, privacy, and data integrity.
- Receives and processes cadet evaluation reports.
- Manages the Corps cadet promotion system.
- Prepares and publishes Unit Manning Report (UMR).
- Prepares and publishes annual Order of Merit Lists (OML).
- Coordinates promotion board schedules and administrative
requirements.
- Drafts and publishes promotion orders.
- Administers data entry of cadet rank and promotion results into
Ellucian SAS.
- Oversees Commandant\'s Staff and Corps of Cadets Knowledge
Management System.
- Awards & Recognition
- Oversees and processes cadet awards, unit recognition, and
streamer programs.
- Coordinates with Commandant staff, ROTC units, and university
departments as required.
- Ensures accuracy and timeliness of all awards documentation and
records.
- Cadet Leadership, Training & Mentorship
- Mentors, advises, and supervises cadets assigned to Reg and Bn
S1 staff sections.
- Oversees work-study cadets assigned to the office.
- Provides instruction and training to assigned personnel in the
performance of their duties.
- Develops cadet proficiency in personnel management,
accountability, and administrative systems.
- Coordination & Liaison
- Serves as the primary point of administrative contact for cadet
personnel records and related matters.
- Acts as liaison with university offices, ROTC detachments, and
external stakeholders regarding policies, programs, and requests
for information.
- Coordinates with Commandant staff sections to ensure unity of
effort across operations and administration.
- Serves as Office of the Commandant lead for Arrival Days.
- Serves as Staff Duty Officer on a rotational basis.
- Represents Commandant\'s Officed for information technology issues
and matters.
- Briefs prospective cadets and families on the Corps experience on a
rotational basis.
**Other Functions**
- Maintains confidentiality of sensitive or private information.
- Communicates with employees, students, and others in a respectful
and clear manner.
- Serves on University committees, councils, workgroups, or other
designated bodies as assigned.
- Achieves, maintains proficiency in, and utilizes computers,
telephones, and other job-related equipment, including related
systems and software.
- Speaks, reads, and writes in English.
- Communicates by telephone, email, letter, in person, or other means
or device.
- Performs other tasks as assigned by supervisor.
## Requirements:
- Bachelor\'s degree required
- Military experience is a plus, particularly in personnel, adjutant,
or S1 functions.
- Demonstrated strong competency in administrative management, and the
knowledge or ability to learn Banner and Ellucian SAS, with strong
organizational skills and attention to detail.
- Demonstrated skills in leadership, mentorship, and training.
- Effective written and verbal communication skills.
- Ability to handle sensitive information with discretion and
professionalism.
- Must meet uniform wear standards per Army Regulation 670-1.
- Proficiency in MS Office (Word, Excel, SharePoint, Teams, and
Outlook)
- Able to sit, squat, reach, push, pull, and manipulate related
equipment; lift 15 pounds; travel outdoors to various parts of the
campus
- Available for early mornings, evenings, and weekends.
**Environmental Conditions**
- Indoor work at a computer station and outdoor work in varied
weather.
- Medium level of exposure to noise, dust, fumes, vibrations, and
temperature changes.
