South Burlington School District
About South Burlington School District:
At South Burlington School District, we believe in supporting the whole employee—inside and outside the workplace. We offer a comprehensive benefits package that includes amazing, competitively priced health insurance, dental coverage, sick time, professional time and other leaves. Additionally, we offer a robust retirement plan which for educators is through VT State Teachers Retirement; and for other staff consists of a 403b plan with up to 6% provided by the district. Employees may also enjoy professional development opportunities, tuition reimbursement, wellness initiatives, Employee Assistance Programs and meaningful work that directly impacts student success and community growth.
Summary:
Provides professional administrative and clerical support to the Executive Director of Learning and Student Support Services (EDLSSS) and the Director of Finance and Operations (DFO). This position regularly handles confidential and sensitive information and is expected to exercise professionalism, discretion, sound judgment, accuracy, and attention to detail. May be responsible for acting on behalf of
Essential Duties and Responsibilities: (Other duties may be assigned)
Provides professional administrative and clerical support to the EDLSSS and the DFO. Demonstrates a positive, courteous, service-oriented customer service approach and a commitment to equity, inclusion, confidentiality, and respectful interactions with all employees, students, families, visitors, and community members.
Essential Duties and Responsibilities
1. Reception and Customer Service
- Greets, screens, and assists visitors, including employees, students, families, community members, vendors, contractors, delivery personnel, and other guests.
- Answers and directs telephone calls, responds to routine inquiries, takes messages, and assists with scheduling appointments as appropriate.
- Responds to in-person, telephone, and email inquiries in a timely, professional, and confidential manner.
- Provides general information regarding District offices, programs, procedures, and resources and directs individuals to the appropriate staff member or department when additional assistance is needed.
- Maintains current office forms, informational materials, and other resources available to employees and visitors.
- Supports Central Office security procedures by appropriately monitoring visitors, following established building protocols, exercising sound judgment, and promptly communicating concerns to the appropriate administrator.
2. Administrative and Office Support
- Provide general administrative support to the EDLSSS and DFO.
- Manage and maintain calendars and schedules.
- Assist with the monitoring of email, communications and other District information distribution/gathering.
- Process incoming and outgoing mail and assists with District-wide and bulk mailings as needed.
- Prepares, organizes, copies, scans, distributes, and electronically files documents and other materials.
- Assist with creating reports, memos, presentation slides, meeting materials and meeting minutes and other communication as needed.
- Assist with management, coordination and communication of public record requests.
- Assist with recruitment/hiring of program staff. This includes but is not limited to creating requisitions, scheduling interviews, conducting reference checks, processing hiring documents (employee change forms) following District policies and procedures.
- Assist with the payroll and timesheet processing of employees who report to the EDLSS and DFO.
- Maintains organized and accurate electronic and paper records in accordance with District procedures and applicable record-retention requirements.
- Coordinates meetings to include inviting attendees, making conference room reservations and assists with meeting logistics as needed.
- Maintains an appropriate inventory of supplies; orders supplies, prepares purchase order requests, and follows up on orders as necessary.
- Provides general administrative assistance including responding to routine inquiries, preparing materials, organizing information, and completing assigned projects.
- Handles confidential and sensitive employee information with discretion and maintains appropriate confidentiality at all times.
- Other duties and projects as assigned.
Job Knowledge and Abilities:
Performs all job assignments in a safe and responsible manner. The ability to work in a collaborative team environment is essential to the employee's successful job performance as well as the ability to work independently at times to produce acceptable outcomes in a timely manner. Demonstrated ongoing commitment to workplace diversity and delivers exceptional customer service.Regular attendance in accordance with established work schedule.
Education and Experience Requirements: Associate’s degree plus two years of administrative experience required, equivalent work experience considered.
Why Join SBSD?
Supportive colleagues and leadership
Strong commitment to diversity, equity, and inclusion
Professional growth and advancement
Meaningful work that impacts students daily
