RSC Building is seeking an organized, dependable, and technology-comfortable Office Administrator to support our construction operations.

This is an important coordination role—not simply a front-desk position. The Office Administrator helps keep information organized, documents complete, deadlines visible, and communication moving between our leadership team, project managers, employees, clients, subcontractors, and vendors.

The right person takes ownership of their work, follows through without constant direction, and represents RSC with professionalism. Construction experience is helpful, but strong administrative ability, attention to detail, and a willingness to learn are most important.

Responsibilities

Provide day-to-day administrative support to company leadership and project teams
Answer and direct incoming calls, emails, and general inquiries
Maintain accurate project, client, vendor, and subcontractor information in Buildertrend
Create and organize digital project files within Google Drive and Buildertrend
Prepare, send, track, and file contracts, subcontractor agreements, and related documents
Collect and maintain certificates of insurance, W-9s, and other required subcontractor information
Assist with new-project setup, calendars, meetings, appointments, and internal follow-up
Organize receipts, bills, purchase records, and supporting documentation before they are routed for bookkeeping
Help ensure purchases and expenses are connected to the correct project and cost code
Track open administrative items and follow up with employees, vendors, and subcontractors when information is missing
Maintain office records, contact lists, forms, and standard company documents
Assist with employee onboarding and offboarding paperwork and system access
Order office supplies and help coordinate occasional company purchases or deliveries
Support leadership with reports, spreadsheets, data entry, and special projects
Identify missing information or incomplete processes and help bring them to completion

Qualifications

Previous administrative or office experience
Strong organizational skills and attention to detail
Comfortable working with spreadsheets, cloud-based software, and digital filing systems
Proficiency with Google Workspace, including Gmail, Drive, Docs, Sheets, and Calendar
Ability to learn Buildertrend and other construction-management systems
Professional written and verbal communication
Ability to prioritize multiple responsibilities and consistently follow through
Comfortable asking questions and holding others accountable for needed information
Able to handle confidential company, employee, and client information appropriately
Construction, project coordination, bookkeeping support, or purchasing experience is preferred but not required

What Success Looks Like

Project and company documents are organized and easy to locate
Required information is collected before it becomes overdue
Buildertrend and company records remain accurate and current
Receipts, bills, contracts, and subcontractor documents are processed consistently
Employees, clients, subcontractors, and vendors receive timely and professional communication
Assigned responsibilities are followed through to completion

What RSC Offers

Competitive pay based on experience
Full-time, year-round employment
Paid time off and paid holidays
Health and retirement benefits in accordance with company eligibility requirements
Training on Buildertrend and RSC’s operating procedures
Opportunity to grow as the company continues to expand
A team built around professionalism, accountability, and education

RSC Building is an equal opportunity employer. Employment decisions are based on qualifications, performance, and business needs without unlawful discrimination.

Pay: $21.00 - $29.00 per hour

Expected hours: 40.0 per week

Benefits:

401(k)
401(k) matching
Flexible schedule
Health insurance
Health savings account
Paid time off
Parental leave
Retirement plan

Work Location: In person

RSC Building

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