ABOUT DAKIN FARM
Dakin Farm is a family-owned Vermont specialty food business with a deep commitment to tradition, quality, and our team. We produce and sell world-class smoked meats, cheeses, and Vermont specialty foods through our retail locations, direct-to-consumer catalog, and e-commerce channels. We’re a seasonal, fast-paced business where everyone’s work matters - and this role sits at the heart of keeping our financial and people operations running smoothly.
POSITION SUMMARY
The Accounting & HR Coordinator is a key operational role responsible for the full scope of day-to-day accounting functions alongside core HR and payroll responsibilities. This is not a traditional bookkeeping role - the right candidate will be comfortable owning financial recordkeeping, processing weekly payroll, supporting benefits administration, and assisting with seasonal hiring, all within a close-knit team environment. Experience with Sage 100 and an understanding of retail and direct-to-consumer business models is a strong advantage.
KEY RESPONSIBILITIES
Accounting & Finance
- Maintain accurate financial records and perform daily data entry
- Manage accounts payable and receivable, including vendor invoices and customer payments
- Reconcile bank statements and credit card accounts monthly
- Prepare monthly financial reports and assist with budget tracking
- Assist with inventory management reconciliation across retail, catalog, and online channels
- Support the annual audit process and liaise with external auditors
Payroll
- Process weekly payroll accurately and on time for all employees
- Maintain payroll records and ensure compliance with federal and Vermont state requirements
- Manage payroll adjustments, garnishments, and year-end W-2 processing
HR Administration
- Administer employee benefits programs, including health insurance and retirement accounts
- Support seasonal hiring cycles — from job postings through onboarding
- Maintain employee records and ensure HR documentation is current and compliant
- Serve as a point of contact for employee questions related to pay, benefits, and HR policies
QUALIFICATIONS
Required
- 4-5 years of experience in accounting, bookkeeping, or a combined accounting/HR role
- Hands-on experience processing payroll (weekly payroll experience strongly preferred)
- Experience using ADP payroll and human resources software is required
- Must be proficient in Microsoft Excel
- Experience with Vermont sales tax filing and compliance is required.
- Proficiency with accounting software - experience with Sage 100 is a significant plus
- Strong attention to detail and commitment to accuracy in financial recordkeeping
- Ability to manage multiple priorities in a seasonal, fast-paced environment
- Discretion and professionalism when handling confidential employee and financial information
Preferred
- Experience in a retail, e-commerce, or direct-to-consumer business
- Familiarity with Vermont employment regulations and payroll compliance
- Prior exposure to benefits administration, including retirement plan coordination
- Experience supporting or participating in an annual financial audit
WHAT SUCCESS LOOKS LIKE
- Financial records are accurate, current, and audit-ready at all times
- Payroll is processed on time every week with zero errors
- Employees have a reliable, responsive point of contact for pay and benefits questions
- Seasonal hiring is organized and onboarding runs smoothly each year
- The President and leadership team can trust the numbers and focus on running the business
BENEFITS & PERKS
- Competitive salary commensurate with experience
- Retirement planning: 401K with 100% company match on the first 4% of compensation
- Health Insurance
- Employee discount on Dakin Farm products
- Flexible schedule
- Paid Time Off + Paid Holidays
- Collaborative, family-owned work environment with a team that takes real pride in what they make
Dakin Farm is an equal opportunity employer.
Pay: $70,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Employee discount
- Flexible schedule
- Health insurance
- Paid sick time
- Paid time off
Work Location: In person
