This job was posted by https://www.vermontjoblink.com : For more
information, please see: https://www.vermontjoblink.com/jobs/1402639
Northlands Job Corps is seeking an organized and detail-oriented
Secretary to provide complex administrative support to the Center
Director. This position serves as a liaison between the Center Director,
senior management, and department staff while coordinating
correspondence, reports, meetings, records, and follow-up activities.
The Secretary handles sensitive and confidential information and helps
ensure that center plans, reports, procedures, and required submissions
are accurate, consistent, and completed on time.
### Essential Duties {#essential-duties section-id="f7qkle" data-start="563" end="583"}
- Prepare business letters, memoranda, reports, charts, presentations,
and other documents.
- Compose routine correspondence for review and signature.
- Receive, review, and verify documents, records, and forms for
accuracy, completeness, and compliance with established
requirements.
- Gather, review, and compile information to prepare accurate and
comprehensive reports.
- Establish and maintain confidential files and records.
- Manage the Center Directors calendar, schedule appointments, and
track deadlines and action items.
- Process incoming and outgoing mail, email, faxes, and other
correspondence.
- Attend departmental meetings, take notes, and prepare and distribute
meeting minutes.
- Screen telephone calls and greet visitors professionally.
- Coordinate and format center plans, reports, and other documents to
ensure accuracy, consistency, and timely submission.
- Ensure that center plans, Center Operating Procedures, and Standard
Operating Procedures are regularly reviewed, updated, and submitted
as required.
- Chair Outcome Measurement System meetings and coordinate training
for OMS team members.
- Review and analyze OMS information and relevant CIS and JCRL
reports.
- Conduct monthly analyses of student and employee separations to
identify trends and anticipate future needs.
- Provide quarterly staff training related to OMS, CIS, and JCRL
reports.
- Monitor outstanding Serious Incident Reports and maintain an
accurate SIR tracking log to ensure timely and consistent follow-up.
- Follow up with members of the Senior Management Team regarding
action items, deliverables, correspondence, and requested
information.
- Coordinate and format departmental corrective-action plans when
required.
- Maintain effective communication among the Center Director, senior
management, department staff, and other stakeholders.
This job description is not intended to be all-inclusive. The employee
may perform other related duties as needed to support the ongoing needs
of the organization.
### Skills and Competencies {#skills-and-competencies section-id="1ydoz2w" data-start="2598" end="2625"}
Strong organizational and time-management skills.
Ability to manage multiple tasks, priorities, and deadlines.
Ability to prepare professional business letters, forms, contracts,
proposals, presentations, reports, and other documents.
Excellent written and verbal communication skills.
Strong interpersonal skills and the ability to work effectively with
staff, students, visitors, and senior leadership.
Strong attention to detail and the ability to review documents for
accuracy, consistency, and completeness.
Ability to handle sensitive and confidential information appropriately
